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Cloud backup has solved some irritating and time-consuming problems for small business. You no longer have to deal with tape backups, and you have simple, automatic, offsite backup.
But that’s really where the simplicity ends.
For the small business owner, trying to discern between the dozens of cloud backup solution options online is daunting – if not impossible.
Cloud backup is an essential element of a modern, small business backup strategy. With an automated backup solution, your employees don’t have to think about backups from day to day.
Before We Talk About Some Things You Should Think About, Let’s Give You A Brief List Of The Top-Contenders In The Small Business Data Backup Game.
Let’s talk for a moment about how a cloud backup solution works. It all begins with a company that has a data center. They offer you storage space in their secure data center and provide managed backup from your computers to that storage space for a monthly subscription fee. There are several ways they accomplish this task and various technologies involved, but at the end of the day, you pay for the space that you use and the level of service that you choose. Each company that offers a data storage solution to small business does so in a tiered system allowing you to select a plan that suits your company’s needs.
Data backup is not new. Over the years, the industry has developed a set of best practices to ensure a regimented process that is highly effective. This process can be best summed up in the 3-2-1 rule.
3 – Always make at least two copies of every file that you create or edit.
2 – Use at least two different forms of media – the most common today are portable hard drives, on-site servers, and cloud solutions.
1 – At least one of your storage solutions needs to be a cloud-based solution.
Of course not! Cloud backup solutions use a diverse array of:
Security, compliance, and reporting are often overlooked when small businesses are shopping for backup solutions. But these are important considerations. Why? Because your customers and any regulators you are responsible to will hold you accountable for any problems resulting from your backup solution choice.
Encryption is one facet of data security. Encryption is something that comes standard with all reputable cloud backup solutions. There are a variety of levels of encryption available, and you should ask whether the data is encrypted in-transit, at rest, or both.
Another consideration when it comes to security is the physical security of the cloud backup solution’s data center. If they have put a lot of work into ensuring your data’s security, they will happily list for you the many physical security features of their data center/s.
A third thing you should keep an eye out for regarding security is geo-redundance. By replicating your backups in several data centers across the country, a cloud backup solution provider ensures that your data is available should one of their data centers be forced to shut down as a result of criminal activity, terrorist attack, natural disaster, or human error.
Legislative or industry standards compliance is a critical element that must be addressed within the backup strategy of many small businesses across the country. The leading cloud backup solutions have gone to great lengths to ensure that their data centers meet compliance standards set in place by legislation such as GLBA or HIPAA.
Reporting is important. Backup reports prove to you, your staff, your investors, and your compliance officers that your backups are taking place as they should and are verifiable.
Yes, moving to a cloud data backup solution is the right decision for the small business. Cloud backups can be as secure and efficient as local backups and leverage many more business continuity benefits than local backups.
Hopefully, you’ll never need your backups, but just having them there will give you and your clients peace of mind.
When it comes to backups, failure to plan is planning to fail. So it’s important to get this right.
An IT consultant from Servcom right here in South Carolina can help you sift through all the options and come up with a comprehensive, tailored data backup and IT strategy that works for your business.
Your exact backup needs will be determined by the amount of data you create and utilize within your business and the number of computers, tablets, servers, and smartphones you are running. But let’s add a word of caution. Be careful to choose a backup solution that can scale with your business. It may cost a few more dollars a month now, but getting set up with a backup provider that can serve you now AND well into the future will save you money and hassle down the road.
Want to learn more about Servcom’s IT consultants or how cloud backups can add value to your business? We have more outstanding articles for you HERE.