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These days, email is increasingly the lifeblood of business communications. Fortunately, you don’t have to bleed valuable resources away from your IT department to actually maintain and secure it. The Microsoft company is taking care of all that with Office 365.
Microsoft has made keeping email data secure a top priority so your business and staff can focus on what you do best. Your email is safely and readily accessible from anywhere you have an Internet connection. The following are the top seven ways Microsoft Office 365 is keeping business email safe and secure:
1. Cloud Security
Cloud‐based solutions can cause apprehension in businesses concerned about prying eyes and unauthorized access to their most sensitive information. In fact, a Dimensional Research survey found that 87% of IT professionals have concerns regarding cloud privacy. However, Microsoft never mines your data with ulterior motives, and with advanced 24/7 protections, the risk of leaks or unauthorized use by third parties is significantly reduced.
2. Advanced Threat Protection Features
Advanced Threat Protection ﴾ATP﴿ in the software guards against breaches and malware attacks. This reduces the risk of compromised intellectual property, reputation, productivity and profits. These security features also offer robust protection against viruses and spam. All links are automatically scanned for malicious content and suspicious activity so that security can be implemented immediately.
3. URL Tracing and Rich Reporting
If a pattern of targeting individual employees or departments is detected, URL tracking and reporting can assist in more deeply investigating the source of these suspicious messages. Malicious links embedded in emails can be traced and tracked so you can receive actionable reports about the activity.
4. Real-Time Protection
Safe Links in Advanced Threat Protection ﴾ATP﴿ offers at-time-of-click safety against clicking on seemingly safe links that prove to be unsafe. This feature automatically blocks the connection if it is found to be suspicious, and only allows access to the safe ones.
Protection is also applied immediately to email attachments, which are scanned and assessed for safety before they will be cleared for opening. Spam and phishing emails are removed from your Inbox as quickly as possible with the Zero‐Hour Auto Purge feature.
5. Safe Senders List
You can also establish a list of known, trusted contacts who will be automatically considered safe regardless of their message content. Conversely, you can also block unwanted email from specific senders, countries, regions and domain names that you designate.
6. Internal Protections
Errors made by your own staff pose another threat to email security and sensitive company data. However, with Office 365’s Data Loss Prevention ﴾DLP﴿ feature, this information can be protected internally through information rights management ﴾IRM﴿ and designated email permissions. Unauthorized persons can then be kept from sharing, printing or copying your sensitive information.
7. Mobile Security
A more mobile workforce has given rise to working from laptops, tablets, and even smartphones as much or more than from traditional desktops. However, these freedoms also raise the risk of compromising business data security. To address this, Microsoft offers mobile device management ﴾MDM﴿ to help monitor these devices. You can set policies and permissions for the devices as well as block access to users and machines that don’t meet set criteria. Added security features can also protect devices that are lost or stolen.
Having a secure, reliable email system is not optional in today’s business climate; it is essential. Fortunately, Microsoft has you covered.
If you’re ready to migrate over to a trusted, dependable, cloud-based solution, Servcom USA of The Carolinas is here to help. Give us a call at (803) 619-1414 to get started, or send us an email at email@example.com.